The Special Plan is no longer operative

Article 10: Joint Faculty Policies Committee

10.1 It is agreed by both parties that the policies and procedures described in the Faculty Policies Handbook will continue in force during the term of this Agreement, except as modifications or additions are developed and approved through the procedures described below.

10.2 The parties agreed that a Joint Faculty Policies Committee, constituted as outlined below, shall be established within two months of this Agreement’s becoming effective.

10.2.1 This Committee shall consist of 13 persons chosen so as to be widely representative of the University; the Provost and Vice-President, (Academic) (ex officio) and the following members who shall be jointly appointed by the President and the President of the Association: two Deans, three representatives of the Association, three Department Chairs and four faculty members chosen at large. In the event the President and the President of the Association cannot agree on the selection of a slate of members, the membership will then be constituted by the following process. The President will appoint the Deans, and the Association will appoint the Association representatives to their respective vacancies. The remaining members of the Committee will be selected as follows: the Association shall select from a list of Department Chairs provided by the Administration and the Administration shall select from a list of faculty members provided by the Association. No fewer than two nominees in each category shall be proposed to fill each vacancy on the Committee. The Administration shall designate a Secretary of the Committee (non-voting), in consultation with the Association.

10.2.2 Members of the Committee, apart from ex-officio members, shall be appointed to three-year, staggered terms. “The Committee membership turns over annually on July 1.”

10.2.3 In the first instance the President and the President of the Association shall constitute the Committee in such a way as to ensure the yearly turnover of one third of its members, by allocating terms of one, two and three years respectively. In the event the President and the President of the Association cannot agree on the initial selection of members, the President will appoint the Deans and the Association will appoint Association representatives. The remaining seven members of the Committee will be selected as follows: The Association shall select three persons from a list of six Department Chairs provided by the Administration; and the Administration shall select four persons from a list of eight faculty members. In succeeding years, vacancies on the Committee caused by resignation or the orderly turnover of members shall be filled in accordance with 10.2.1.

10.3 The Joint Faculty Policies Committee will select its own Chair and establish its own procedures including open voting and the determination of what constitutes a quorum. The Association accepts the special role of the Provost and Vice-President (Academic) in interpreting faculty policy in the performance of his/her duties and responsibilities.

10.4 Meeting times will be arranged at the beginning of each academic year and every effort will be made to accommodate the schedules of all members.

10.5 Decisions of the Joint Faculty Policies Committee will be reached by a majority vote on motions which have been duly moved and seconded. In the event of a tie vote, the motion will be lost.

10.6 The Joint Faculty Policies Committee will be responsible for making recommendations on all matters pertaining to policies, procedures and practices relating to the terms and conditions of employment for faculty, excluding salaries, pensions and insured benefits.

10.7 Any amendments or additions to existing policies, which are subsequently developed by the Joint Faculty Policies Committee, will be sent to each faculty member for comment. After review of such faculty comment, the Committee will make its recommendations to the President of the University and will send a copy to the President of the Association. Within 60 days, and following consultation with the President of the Association, the President will either forward the recommendations to the Board of Governors or return the recommendations with comments to the Joint Faculty Policies Committee. In the latter case, the President of the Association will have an opportunity to submit comments to the Joint Faculty Policies Committee within a further 15 days. Should the Joint Faculty Policies Committee resubmit a recommendation to the President, essentially unaltered from the previous submission, the President will forward this recommendation to the Board of Governors within 30 days.