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Model Clause on Employment on International Programs

1
Where an academic staff member travels to any location outside Canada  in connection with international initiatives established or being established by the institution, the terms and conditions of their work shall comply with the collective agreement.

2
The employer shall provide the academic staff association and the member involved with all financial and other information related to the work in question prior to the commencement of the work. This shall include a full definition of the member’s responsibilities, the procedures for the evaluation of such work, and the role of such work in the assessment of the member for reappointment, tenure, or promotion. This information shall be provided in a timely manner so as to allow the member adequate time to consult with the association.

3
Variations from the terms of the collective agreement to address local circumstances may be made only with the agreement of the employer, the association and the member involved. Copies of the agreement shall be made available to other interested parties. Where an agreement cannot be reached, the variation shall not be implemented. In no case shall a member’s academic freedom be diminished by these agreements.

4
Any grievance arising from an alleged violation of the collective agreement while the member is abroad shall be filed no later than 180 working days after the member’s return to Canada.

5
Work in connection with international initiatives established by the institution may be assigned only with the agreement of the member.

6
The employer shall provide all necessary training and support for the performance of the work involved including, but not limited to, training in cultural competency.

7
The members shall continue to receive all salary and benefits provided under the collective agreement.

8
Members shall have unhindered and confidential access to the academic staff association during employment on international programs.

9
The employer shall reimburse the member for all expenses incurred by the member in performing the work in question, and shall provide an advance sufficient to cover all expenses incurred prior to travel in order to undertake the work. Such expenses may include, but are not limited to:

    a)    travel, including the cost of travel insurance;
    b)    accommodation;
    c)    the cost of visas or other documentation;
    d)    inoculation and vaccination costs;
    e)    medical insurance and any additional health-related costs, including timely reimbursement where the
           member is required to pay in advance or at the time of receiving medical services;
    f)     a cost of living allowance where the cost of living is greater than in Canada;
    g)    the cost of any related legal expenses;
    h)    any costs incurred in the case of an emergency.

10
The employer shall provide the member with all the necessary contact information of a designated representative or representatives for use in the case of an emergency. The employer shall consult with the appropriate Canadian government departments and the embassy and/or consulate in the area where the member is working in order to determine the appropriate procedures should evacuation become necessary.

11
Upon completion of the work assignment the member shall be provided with time off of at least five consecutive working days of paid leave from the date of their return to Canada.

12
The employer shall arrange an annual review session for all members performing bargaining unit work abroad to enable members to identify problems and make recommendations. A representative of the association shall be present at the meeting, and provide members with copies of relevant CAUT international reciprocal agreements.