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Canadian Association of University Teachers
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Model Clause on Professional Development Expense Reimbursements
1.1
The Employer shall reimburse members for professional development expenses related to their duties and responsibilities. Such funds may not be used to subsidize the Employer's provision of equipment and supplies necessary to conduct the member's regular duties.
1.2
Each member shall receive a maximum of $X1 in each fiscal year for reimbursement of professional development expenses. Such expenses include but are not limited to:
(a) travel and associated expenses related to meetings, conferences, study leave or other similar professional activities, and expenses not covered by or in excess of monies available from other funds for similar purposes;
(b) registration fees and other expenses for meetings of learned societies, professional organizations, workshops, seminars and similar activities;
(c) membership fees in learned societies and professional organizations;
(d) books, and subscriptions to scholarly journals;
(e) expenses directly associated with teaching responsibilities or current active research or professional programs, including equipment such as electronic hardware and software.
1.3
The amount specified in 1.1 shall be made available to the member through a Professional Development Expense Account.
1.4
All goods purchased through the Professional Development Expense Account remain the property of the University. If a member wishes, he/she may purchase these items from the University after four (4) years at fair market value.
1.5
If a member's expenses exceed the amount for which he/she is entitled in any fiscal year, the non-reimbursed portion of such excess may be claimed in the subsequent fiscal year(s).
1.6
Any unused amount at the end of each fiscal year shall be carried forward into a subsequent fiscal year up to a maximum of three (3) fiscal years.
2
Procedures to Claim Reimbursement
2.1
Eligible members may submit their claims at any point after expenses are incurred.
2.2
All claims for reimbursement shall be accompanied by appropriate documentation for reimbursement by the Employer.
2.3
The Employer shall process and reimburse expenses immediately following receipt of the claim.
Approved by the CAUT Council, April 2000; editorial changes, December 2004.
1. For contract academic staff, pro-rated amounts can be negotiated according to employment status.
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